Hapara Workspaces

Hapara Teacher Workspace(s) Overview

Hapara Workspaces is a platform for teachers and learners to create highly personalized learning experiences that deepen collaboration and differentiation throughout the learning cycle. Teachers are able to streamline the process by tracking progress, submissions, and providing feedback to their learners. In addition, learners now have an easy, intuitive interface to manage their assignments and customize their submissions -- giving them greater ownership of their learning.

Click here for Hapara's "Workspace Cheat Sheet"

How to create outcome & other general cards in a Workspace

Hapara Workspaces are collaborative online learning environments that are build using 'cards'.  There are different types of cards. Outcome, rubric or other general cards direct students in a variety of ways, they can be used to direct the learning in a workspace, expose students to rubrics, reflection points or other various aspects of the workspace environment you design. Here are a few steps on how to construct and shape general workspace cards.  

Your first step to create outcome or other general cards is to click on the 'Add Goals'  button at the top of your workspace. This will open a new card window. 

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If you need to customize your 'Goal', 'Outcome' or Rubric card columns you can do this by finding the down arrow next to the publish button and choose to 'Edit' your workspace. From here you can rename card columns and or leave them blank. If you do this this card column will not appear for students in this workspace.

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Once you have your card categories set, you can click on that top button to create new cards, each card will have common components that you can use:

  • Each card will require a title to start
  • Each card has a space for a general description
  • Each card can be assigned to groups of specific students or to all students. Groups are managed under the 'Groups' tab on your workspace screen.
  • Each card can be tagged. 'Tags' are used to connect cards within the workspace. So you can have outcome cards visually link to resource cards and evidence cards.  
  • Within each card you can search your Drive to attach a doc or other files. If you choose an image it may appear on the card. You can also create a new doc right from the new card window that will be attached to the card. This new doc will be placed within your Drive.  You also have the choice to include a web address instead of a doc in your card, or you can have no attachment if one is not needed.

How to create resource cards in a Workspace

Hapara Workspaces are collaborative online learning environments that are build using 'cards'.  There are different types of cards. Resources cards are specifically designed to expose learners to a variety of types of learning resources as they work through their workspace. This can include various docs, website addresses, YouTube videos or PDF's. It should be noted that students can also add resource cards. Resource cards that are created by students are only shared with students that are in their own group within the workspace and teachers have the ability to edit or delete any student created workspace card. Here are a few steps on how to construct and shape resource workspace cards.  

The steps for creating resource cards are identical to general workspace cards. The main difference is in their use. Workspaces are designed to act as collaborative learning spaces. Students should be encouraged to add resources to their workspaces to increase learner agency. That being said, digital citizenship must be continually reinforced in this model.  

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How to create evidence cards in a Workspace

​Evidence cards are where students go to complete formative and summative work as they learn and navigate through a Workspace. There are a number of ways you can set up an evidence cards:

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​Evidence cards can have embedded template document that teachers have created within their drive. Once students start working within the card a copy will be made for them or their group to work within, shared and stored within their Drive accounts.

  1. Evidence cards can also be set up for students to create a new document to complete a task
  2. Evidence cards can hold a place where students can submit a link to a video or other evidence of their learning they may have in their Drive. 
  • Evidence cards can be shared with all students in the Workspace or specific groups or students, This is done through the 'Groups' button on the card. 
  • Due dates can be set for each card helping students and teachers manage their workflow. 
  • ​Once students finish their work within an evidence card they can submit it for review (Students must click the submit button) Where teachers can use it as formative evidence, returning it to the student with feedback or summative evidence where a mark is assigned.

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How to publish, copy and archive Workspaces

Workspaces have a number of states they can exist in: Unpublished, Published, Archived & Copied. To navigate through these states look for the blue 'Publish' button:  Picture

Unpublished Workspaces

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When you initially create a Workspace it is associated with a class, and all students are enrolled in a single group that you can change as needed. New Workspaces are unpublished though, meaning they are not accessible by students as they are either under construction or being stored for future use.

Archived Workspaces

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Once a teacher or group of students is done with a Workspace it can be 'Archived'. When a Workspace is archived no further work can be done in that Workspace. All cards are in view only and learners can no longer add or submit work. Archived Workspaces are moved the archived page on the dashboard and the associated Google Drive folders are moved into an archived folder, organized by year. Teachers can unarchive a Workspace.

Published Workspaces

Once you want to activate a Workspace you must 'Publish' it. This makes it accessible and live to all students enrolled in the Workspace. At any time a Workspace can be deactivated by unpublishing or archiving it.  

Copied Workspaces

Copied Workspaces are not a active state for a Workspace, but it is important to note here that you can under this menu copy any Workspace from year to year or class to class. All documents and cards will be kept in the copied Workspace assigned to the new class, but student information, groups and work will not carry over. 

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How to enroll students and make groups in a Workspace

When a new Workspace it is associated with a class and all students are added in a single group. All cards that are created are also by default shared with all groups in the Workspace. ​​Groups can be created, differentiated and overlapped to release specific cards and materials to specific groups or students to either control and manage student workflow or to differentiate instruction and learning. To access your Workspace groups look for the 'Groups' button in the menu in the top left corner of your Workspace. 

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By default all students enrolled in a class are entered into a single group for that Workspace when it is created and associated with that class.  From there you can 'Add Groups' add students to them and use those groups to distribute cards, manage student access to work and resources and differentiate instruction. 

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To add a group click on the grey box in the 'Groups' page. Name and color your group and them drag students you want into that group 

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You can use groups in a number of ways: 

  • You can group students in your Workspace based on working groups or collaborative learning groups (see Test Group 1 & 2 in the image to the right)
  • You can group students in your Workspace based on differentiated support  (see Differentiated Reading Group in the image to the right) 
  • You can assign specific cards to individual groups and drag students into that group to provide access to that card  (see Workspace Project Access group in the image to the right)

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* Remember that groups are used to distribute cards in a Workspace, how you use groups depends on what is best for your class.  

How to access student work and provide feedback in a Workspace

Student work, formative and summative can be accessed directly through the Workspace through multiple avenues: The activity summary, The individual activity and each evidence card. 

Accessing student work through the Activity Summary

The activity summary is a single page where you can access, mark and provide feedback on student work that has been created within the Workspace. This page can be found in the menu in the top left hand corner of your Workspace. You have the following windows within this page:

  • Overdue Evidence - You have the ability to set due dates for each evidence card in your Workspace. This window will give  an overview of all overdue work that has or has not yet been started.
  • Learner Activity - This window show a chronological list of active documents within the Workspace. It is  designed to help you manage student workflow and communications. From this page you can email each student as you view their workflow activity. Please note that if you are on a Wolf Creek desktop station this currently does not work as it links to the Firstclass email system. This option is fully functional on a Chrome device. 
  • Submitted Evidence - Your submitted evidence window is where you will spend most of your tine as this is where you can access all work submitted by students. To work within this window you can choose a piece of student work (It will appear highlighted in blue). From there you can open the document to provide feedback, return it for student edit or return it as a summative assessment (see the red area in the image to the right). From here you can also assign a grade that will show in the evidence card in the student's individual Workspace.
  • Evidence Activity - This window is an overview of all student work that is unsubmitted and submitted. From this window you can open documents to provide feedback, but in order to assign a grade you must go back to the submitted evidence window.

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Accessing student work through the Individual Activity

The individual activity is an overview of each student work within that Workspace. It and can be found in the menu in the top left hand corner of your Workspace. From each students window you can highlight and open individual documents to provide feedback, or you can email the student directly. Please note that the email link in this window links to Firstclass in the same manner as the activity summary page. 

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Accessing student work through Evidence Cards

Student work can also be accessed through each individual evidence cards. From the teacher perspective you can see all started and submitted work within the card, access that work provide feedback and assess submitted work. 
Once student work is submitted editing privileges are changed until it is returned for edit or returned and assessed summatively. From the student perspective one a document is marked and 'returned final' the assessed mark will appear next to their doc in the evidence card in their Workspace.  

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